Administrative Assistant

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Administrative Assistant Position 2015

Institute for Girls’ Development, a Psychological Corporation. (www.InstituteForGirlsDevelopment.com) The Institute is a private group practice in Pasadena.

We are looking for someone that can work well under pressure with a good attitude, demonstrate assertiveness, solve problems independently, take initiative where there’s need, sharp in their skill set/knowledge of job, confident in what they can bring to the table, and motivated by the company’s mission. Room for growth.

Job responsibilities include but are not limited to:

  1. Therapist admin support
  2. Outreach activities
  3. Building Management
  4. Tenants oversight
  5. Assisting with events
  6. Data Input
  7. Clerical duties
  8. Mailings
  9. Overseeing and organizing all office/kitchen supplies
  10. Overseeing IT/phone maintenance
  11. Assisting with HR department
  12. Office support
  13. Attending weekly case consultation meeting with therapists for HIPAA training
  14. Any other administrative activities that are needed

Skills: Strong communication skills (written & verbal); computer skills (Outlook, Word, Excel, PowerPoint, email newsletter skills); organization, prioritization, & time management skills; initiative; creativity; reliability; capacity to work well with a team; interest in the type of service we provide.

Requirements: This position will begin as part-time (25 hours). Available to start immediately.

Reports to: Practice Manager

Qualifications

  • Confident in ability and skill-set
  • Organized and detail oriented
  • Effective prioritization & efficiency
  • Decision making skills
  • Good at problem solving, trouble-shooting
  • Works well under pressure
  • Initiative & creativity
  • Dependability
  • Ability to oversee several projects simultaneously
  • Excellent written and verbal communication skills
  • On top of follow through
  • Ability to work well as a team member and independently
  • Maintain confidentiality and professional ethical code

To apply, please send BOTH a cover letter & resume to HR@InstituteForGirlsDevelopment.com