Administrative Assistant

Administrative Assistant

Institute for Girls’ Development, a Psychological Corporation.
The Institute is a private group practice in Pasadena.

We are looking for someone that can work well under pressure with a good attitude, demonstrate assertiveness, solve problems independently, take initiative where there’s need, sharp in their skill set/knowledge of job, confident in what they can bring to the table, and motivated by the company’s mission. Room for growth.

Experience and Education:

  • Bachelor’s degree preferred, and 2 years of experience with responsibilities comparable to those required for this position

Skills and Qualifications:

  • Organized and detail oriented, effective prioritization & efficiency
  • Good decision making skills
  • Good at problem solving, trouble-shooting
  • Demonstrates initiative & creativity
  • Dependability
  • Ability to oversee several projects simultaneously
  • Flexibility & multitasking skills
  • Excellent written and verbal communication skills
  • On top of follow through
  • Ability to work well as a team member and independently
  • Maintain confidentiality and professional ethical code
  • MS office: Word, Outlook, Excel, Power point

Job responsibilities include but are not limited to:

  • Therapist administrative support
  • Outreach activities
  • Building Management
  • Assisting with events and conferences
  • Data Input
  • Clerical duties
  • Mailings
  • Overseeing and organizing all office/kitchen supplies
  • Overseeing IT/phone maintenance
  • Assisting with HR department
  • Office Support: assisting with distributing the mail; maintaining the waiting room, displays of promotional media, and bulletin board
  • Attending weekly case consultation meeting with therapists for HIPAA training
  • Perform other duties as assigned

The ideal candidate has a passion for working in an organization that is:

  • Dedicated to empowering girls, women, families and their circles of community
  • A small, entrepreneurial environment that is mission-driven, results driven, and community oriented.

Requirements: This position will begin as part-time (20-25 hours), 5 days a week. Available to start August/September 2017.

Reports to: Office Manager & Personal Assistant of Dr. Johnson, CEO

Compensation: $12-$14, depending on experience

To apply, please send cover letter & resume to

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